Shropshire Hills Federation - Chirbury, Norbury, Stiperstones

Data Protection and GDPR

Using your Personal Data
The Shropshire Hills Federation take the use of your personal data very seriously and following the introduction of the General Data Protection Regulation (2016) in May 2018, we have reviewed our Privacy Notices and the parental consent that we hold. 

The information available from this page will explain how we use your data under our legal obligations, how we store it, who we share it with and how long we retain the information for.

Data Protection 
Data Protection governs how information about living people (such as pupils and staff) is collected and used.

GDPR is about personal data.  This means data which relates to an individual who can be identified from that information.  It does not affect all the records the school or academy trust holds because much of it will not contain personal data.

GDPR became law on 25 May 2018.  It had a number of changes from the previous Data Protection Act.  The main new feature of data protection under the GDPR is an accountability principle, meaning that the organisation does not only have to comply, but it has to be able to demonstrate that it complies.

The Information Commissioner’s Office (ICO) is the national regulator of data protection legislation.  If there is something that we, as an academy trust, are doing that is not quite as it should be, a complaint can be made to the ICO.

N.B. the ICO website is a key place to find further information on GDPR.  Here is the link.

Privacy Notices
Privacy Notices are what we use to explain to people why we collect information and what we are going to do with it, such as if we are going to share it with anyone else.

  • Privacy policy for parents
  • Privacy policy for staff

Data Protection Officer (DPO)
GDPR makes it a requirement for all public authorities (including schools) and large organisations to have a designated Data Protection Officer.  The Shropshire Hills Federation's DPO is Mr Mansel Davies who can be contacted on 07484181400 or at

Procedures for individuals to exercise their rights
The GDPR gives individuals various rights around their data.  The main one is being able to request a copy of the information held about them, but it also gives them the right to do things like request that information is corrected (if inaccurate).

Rights of Individuals
Individuals have the following rights:

  • Right of access (to receive copies of their personal data);
  • Right to rectification (correcting data if inaccurate);
  • Right to erasure (to request that data is deleted);
  • Right to restrict processing (to request you do not use their data in a certain way);
  • Right to data portability;
  • Right to object;
  • Right to have explained if there will be any automated decision-making, including profiling, based on the data and that they have the right to meaningful information about the logic behind this.